Equipment rental
Request projectors, screens, confidence monitors or controls for your technical team. We confirm models, lenses, accessories and date availability for the proposed setup.
Request equipment onlyPROJECTION · DISPLAYS · PRESENTER TOOLS
Projector and screen rental for corporate events
Rent projectors, projection screens, confidence monitors and presenter tools for conferences and meetings. GLMedia can supply individual equipment or prepare and operate the video system, including playback and signal distribution.
You can inquire before choosing equipment.
Start with what the audience or presenter needs to see, the location and an approximate date or timeframe. Models, lenses and dimensions can remain undecided.
Only name, email and message are required in Contact. The button carries an editable reference to this page; review and complete your message before sending. The form does not attach files: if photos, a plan or a sample presentation are available, mention them so we can agree how to share them.
Equipment rental or a system with technical services
Preparation, setup and testing
We agree on preparation, delivery, installation, connections, testing and removal. The proposal identifies included services and hours; we can also coordinate audio, lighting, cameras or staging to suit the event. Operation during the program is agreed separately.
Request setup and testingOperation and technical support
You can add crew for rehearsals and the event, using GLMedia equipment or an existing system. We review compatibility and access, then agree on each technician’s tasks and hours. The proposal specifies when you need operation during the program and when preparation, setup, and testing are sufficient.
Ask about operationWe detail equipment, preparation, delivery, installation, connections, testing, operation, and removal in the proposal according to your needs. We work with you on the schedule and final content, and with the venue and other suppliers on access, power, supports, and connections. We agree who coordinates the overall program so our audiovisual work fits the event schedule.
Start with what each person needs to see
You do not need to choose a projector or know the lens. Tell us what the audience should see, what the presenter needs and how many rooms run at the same time.
A presentation everyone can read
Slides, video or a camera feed: we review the content and audience layout before choosing the display technology and image size.
Ask about my presentationSupport for the presenter
Notes, the current slide, remaining time and slide control are different needs. We define the view and controls and test them during rehearsal.
Ask about the presenter setupA main room and parallel sessions
Tell us which rooms repeat the same program and which have independent sessions. That helps us review sources, signal distribution and crew for each room.
Ask about multiple roomsUse the venue’s existing system
We can review technical support or additional equipment for an existing system. Tell us what the venue provides and who installs and operates it; compatibility is checked before quoting.
Ask about an existing systemChoose the display technology that fits the room
We compare audience distance, ambient light, sightlines, content, camera use, and budget to choose LED, projection, or a hybrid system. We confirm models and quantities for the selected configuration and availability on your date.
| Alternative | What we need to review | Next step |
|---|---|---|
| Projection | Ambient light, lens position, projection distance and screen surface. We review readability with the content and audience layout. | Ask about the audience image |
| Displays and presenter monitors | What each person needs to see and from where. Repeating the audience image and showing separate notes require a review of the computer outputs and configuration. | Ask about the presenter setup |
| LED or a combined system | Light on the display, available beam path and installation conditions. We compare image size, readability, supports, power, access and crew. | Read the full comparison |
When is projection better than LED?
Projection can be effective in controlled-light ballrooms, breakout rooms and presentation environments where screen size, rigging or budget favors a projected image. LED is often stronger in high ambient light, short throw constraints or camera-heavy events. A hybrid design may use a main LED canvas with projection or flat displays in secondary spaces.
Confidence monitors, cue lights and presenter timers
Tell us what the speaker needs to see: the current slide, speaker notes, a countdown or a remote participant. A monitor that repeats the audience screen will not provide a separate notes view; that needs a suitable computer output and presentation setup.
Our DSAN PerfectCue Micro systems let the presenter control slides wirelessly through a receiver connected to the computer by USB; they do not carry the video signal.
We confirm the transmitter, connections and controls for the selected setup and can coordinate them with playback, switching and show calling. Include a rehearsal to check the speaker’s view and slide control from the actual stage position.
PerfectCue Micro: button assignments and the Blank function
Ask about the presenter view and controlsBreakout and distributed display planning
First, tell us whether the rooms will show the same program or run separate sessions. Repeating one feed across several screens is different from giving each room its own presentation, audio and operator. Send the agenda with overlapping sessions, room plans, ceiling heights, audience positions and content formats. We review projectors, screens, sources, cable routes, power and monitoring for the main room and breakouts. Remote speakers or network-based distribution also require a review with the venue’s network contact. Projector models, lenses, quantities and crew are confirmed in the quote.
What information is needed?
Provide room dimensions, ceiling height, ambient-light conditions, audience layout, screen position, content aspect ratio, camera requirements and available rigging. Exact projector specifications and lenses are selected only after throw distance and brightness needs are confirmed.
Match the image system to the room
Tell us what the audience needs to see and how the presentation will work. If you have a floor plan or sample content, we can use them to compare LED, projection, and monitors; we can also start with a description of the room and work through the remaining details with you.
Start with a date or timeframe, location and a description of what you need. Mark anything missing as “to be confirmed”; you do not need to complete this list to inquire. The next button opens the form with an editable reference. Your inquiry is sent when you press Send inquiry; requesting a proposal does not reserve equipment. If the form fails, WhatsApp and email are available there as alternatives.
Request a proposalOptional details for reviewing the configuration
Keep this checklist to help prepare the technical review. You do not need to complete it to start an inquiry.
Useful details for reviewing the configuration
Date, rooms and schedule
Tell us the date, venue or city, number of simultaneous rooms, and setup, rehearsal, program and removal times. This helps us review availability, timing and crew.
Room and audience
Include attendance and seating layout, room dimensions and ceiling height if known, ambient light and the intended screen positions. If you have photos or a plan, mention that they are available so we can arrange how to share them. This helps us review readability, placement and installation.
Content and presenter setup
Tell us whether you will show slides, video, camera feeds or remote participants, the content format and what each speaker needs to see. Mention whether you have a sample presentation; we arrange the file and actual computer review afterward.
Equipment and support you already have
Tell us which computer, screens, and video system you already have, who prepares and operates them, and whether you need equipment only, delivery, setup, or operation. Include any known models and connections so we can check compatibility and agree on each team’s tasks.
You can also inquire through another channel.
These links prepare a general projection and displays subject. Add details and send from your app; they do not include anything you have written in Contact.
Practical questions before you book
How do we keep slides readable from the back of the room?
Send a sample presentation and the seating plan. We review screen dimensions, the farthest viewer, text size, contrast and any camera image sharing the screen. A finer pixel pitch alone cannot fix a slide filled with tiny text. Depending on the room, a larger display, simpler slide layout or additional screens may be more useful.
Can I connect my own laptop to the screen?
Usually, yes, after we check the laptop’s output and the video system. Send the computer model, operating system, available video connection and presentation software. Tell us whether the slides include sound, linked videos, online content or protected playback. Bring the power supply and the adapter you intend to use. Test the actual computer and final files with the event system before doors open, including video playback, audio and presenter notes. We define adapters, cable lengths and any backup source with the package. Matching connectors alone do not guarantee a compatible signal, and a backup computer needs the required files and software to be useful.
Is decorative lighting enough for speakers and cameras?
Not always. Uplighting and scenic color serve a different purpose from lighting a face clearly. Tell us where speakers stand, whether they move and whether the event is filmed. We plan fixture positions, color and control with the camera and LED setup. The quote should distinguish room decoration from stage and presenter lighting.
Why does a presentation look stretched or cropped on a screen?
The source image and display area may have different proportions, or the processor may be using the wrong sizing mode. Scaling changes the image’s pixel dimensions. Keeping its proportions can leave unused space; filling the whole screen can require cropping; stretching can distort faces, circles and logos. A 4K file does not remove that choice. Send a sample slide or video and the intended screen layout before the final export. We agree which area must stay visible and test the selected fit with the actual playback source. Enlarging a low-resolution image also cannot recover detail that is missing from the original.
Should I choose an LED wall or projection for a conference?
Start with the room and the presentation. LED can be useful when light falls on the display or when a projector beam would cross an aisle or the stage. Projection can still be a good choice when the room lighting can be controlled and there is a suitable lens position and screen. Compare the complete installation: image size, readability from the last row, projection distance, support, power, access and labor. For a wide backdrop, both approaches need content prepared for the chosen proportions; projection may also require blending more than one projector. Neither option makes small text readable by itself. Send the seating plan, room photos and a sample slide, and we can compare practical configurations rather than choose by technology alone.
Can transparent LED, projection and stage lighting work in the same show?
They can, but each needs a defined role. Transparent LED can display an image while leaving parts of the set behind it visible. How well that works depends on the panel design, viewing angle, video content and the light falling on both layers. A transparency percentage alone does not describe the result the audience will see. Projection normally needs its own suitable surface and a clear beam path; do not assume an open LED panel will behave like a projection screen. Video and lighting teams should agree on screen positions, projector paths, brightness balance and cues, then test representative scenes together. Send the stage drawing and the effect you want to achieve. A transparent LED configuration requires a separate equipment, support and availability check before it can be quoted.
Prepare your content and signal path
Keep the content proportions, coordinate computer outputs and plan the rehearsal with the technical team. These guides help define the request; they do not replace a test of the actual system.
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