VENUE PLANNING · SOUTH FLORIDA
LED and audiovisual services for Broward County Convention Center
Planning a general session, an exhibitor booth or several meeting rooms at Broward County Convention Center? GLMedia can quote LED screens, playback, sound and lighting, with equipment delivery from Miramar and technical coordination for your event. The staffing plan must follow the center’s requirements.
Equipment, crew and venue services
Keep the center’s technical labor separate from the equipment package. Everlast handles the published rigging requirements; Edlen handles utility distribution. Have the event manager confirm the house-sound interface and the orders needed for your rooms.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | The center’s exclusive technical personnel; outside suppliers provide supervision. | Work allocation, load-in times and permitted cable routes. | Confirm technical labor with the event manager, separately from GLMedia equipment. |
| Audio, lighting and playback operation | The center’s exclusive technical personnel; outside suppliers provide supervision. | House interfaces, rehearsal schedule and show responsibilities. | Confirm technical labor with the event manager, separately from GLMedia equipment. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
To prepare the budget, we detail equipment, transportation, setup, supervision and operation. Audio, lighting, venue services and delivery are quoted for the project separately from the compact LED reference price. For a floor-supported structure, we review the footprint requiring venue approval, floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
A separate equipment plan for each room
Share the room names, layouts and session schedule you have, even if they are preliminary. A presentation may need a screen and microphones, while another room needs live cameras or a recording feed. We review each room and identify what still needs checking, what can be shared and what must remain available during overlapping sessions.
You can request equipment for one part of the event or several audiovisual services together. The proposal details GLMedia’s equipment and coordination and the labor, rigging, electrical and other services that need to be ordered through the venue or its appointed providers. That helps you organize those orders alongside the audiovisual package.
What should we check before booking equipment?
Start with the room or booth plan, event manual and load-in schedule. Confirm the power and rigging arrangements with the center and identify required providers. Include their charges when comparing proposals; equipment rental alone is not the full event cost.
Can I rent only a screen or equipment for one room?
Yes. Tell us what is missing from your current plan: a screen, playback, microphones, lighting or a specific piece of equipment. We can quote that part without requiring a complete production package. If you already have an AV provider, send its equipment list so we can identify connection and responsibility boundaries before ordering. We can quote LED walls and floors, processing, Resolume playback, cameras, switching, recording, streaming, monitors, timers, intercom, projection, sound, lighting, staging, pipe and drape, power distribution and crew. Your proposal lists the equipment, operators and any specialist services to be coordinated with the venue.
How do you coordinate with the venue and another AV company?
Share the venue agreement, exhibitor manual and existing AV quote you have available. We review with your team what GLMedia supplies and which tasks other providers handle. We agree on who supplies the video signal, handles changes during the program and tests connections before doors open. We also identify venue-required services and their costs for the event budget.
What do you need to quote several rooms at once?
Tell us the date, rooms, audience sizes and agenda you are considering, even if some details are still being defined. Describe the presentations, microphones, live cameras, recording or streaming needed in each room. Add rehearsals and room changeovers. We use that information to plan equipment and technical coverage for simultaneous sessions and identify what still needs confirmation.
Send the date, venue and what you need
Tell us what you need help with using the information you have. We review access, schedules, technical requirements, venue rules and each provider’s tasks together, identifying what still needs checking to prepare the proposal.
Request a proposalPractical questions before you book
Who arranges badges and access for the technical crew?
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
Can your crew perform every task inside a convention center?
The center’s published rules reserve AV load-in, setup, show production and load-out to its technical services personnel; outside contractors may provide supervision. Confirm staffing and charges with the event manager before booking.
Can the room be changed from a meeting to a dinner on the same day?
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Questions to resolve before booking
Who connects our mixer to the house sound system?
Arrange the connection through the event manager before load-in. The center’s web page names Everlast for house-sound patching, while its linked planning guide assigns it to in-house Technical Services. Ask who will perform the connection for your event, its cost and the required signal format. Do not assume a room rental includes an unrestricted audio input.
Can we supply our own truss or hang lighting?
The center names Everlast as exclusive supplier of motors, truss and rigging equipment and requires review of all rigging plans. Send the lighting positions and proposed loads before committing the layout. Define fixture supply separately from rigging equipment, approvals and technical labor. A ground-supported proposal still needs review; it is not an automatic exception to the published rules.
Can we power the audio and lights from nearby outlets?
The center requires prior written show-management approval for permanent wall or column outlets and directs utility distribution through Edlen. Prepare the equipment demand and proposed outlet positions, then confirm the authorized service order. Keep this separate from AV rental. A socket visible in a room is not evidence that your production may use it or that it provides the required supply.