South Florida event services
LED wall rental and event AV in West Palm Beach
Rent LED video walls for conferences, exhibits and hotel events in West Palm Beach. We can quote the main presentation screen, separate breakout-room displays, sound and operators. Our base is in Miramar; equipment transport and crew travel are quoted for your event in Palm Beach County.
Equipment preparation · GLMedia
Separate the room systems from the venue services
Tell us how the general session and breakout rooms will be arranged, even if the program is still taking shape. We review microphones, presentation sound, speaker lighting and operators for each room. We detail equipment transportation and crew travel from Miramar alongside the services that need to be ordered directly from the convention center to coordinate the proposal.
Choose the part you need us to quote
- Audio systems: microphones, playback and monitoring
- Event lighting: faces, room ambience and show cues
- Rigging and power: interfaces and responsibilities
- Ground support: footprint and installation requirements
- Technical production: combine the agreed systems
You can request equipment only or add delivery, setup, testing and show operation. We review what your team and the venue will provide so we can coordinate connections and tasks. The proposal details the included services, operator hours and any required specialists or venue services, helping you choose the right arrangement.
Project context
True X, held in Miami, provides a documented example of combined LED, audio and lighting. It can help frame the technical scope you need in West Palm Beach; the reference is to the Miami project, rather than a project at Palm Beach County Convention Center.
General sessions, breakouts and exhibit displays
A main session may call for LED, cameras and a dedicated operator; a smaller room may need a simpler presentation and microphone system. We can quote these separately or coordinate them within one technical plan. That keeps the scope clear when rooms run at the same time or have different setup windows.
- Main sessions
- Separate meeting rooms
- Exhibit requirements
- Shared technical planning
What to send us
Details to plan together
Share the room allocation, each space’s program, presentation formats and staffing needs you have, even if they are preliminary. For an exhibit, add the exhibitor manual and booth plan when available. We identify what still needs checking and review power, cable routes, delivery windows and shared resources to prepare the proposal.
Useful next steps
Questions · West Palm Beach
Before we quote
Can one team cover several rooms?
We review which rooms run at the same time and how much live operation each needs. The program helps define dedicated staff and staff who can be shared between non-overlapping sessions. The proposal identifies coverage room by room; simultaneous programs in different spaces need their own operator assessment.
Can you handle more than the LED screen?
Yes. Tell us which systems you need: LED, video, audio, lighting, staging, cameras, power distribution or crew. We can quote them separately or coordinate the technical work when the project allows it. We agree with your planner or producer on how that work fits into the overall event, which remains under their direction unless another arrangement is agreed.
When is the equipment reserved?
An inquiry or calculator estimate does not reserve equipment. We check the dates, configuration and delivery plan, then confirm the booking terms in the proposal.
Does this page also cover Palm Beach and other parts of the county?
The venue guides linked here are for West Palm Beach, including Palm Beach County Convention Center and Hilton West Palm Beach. You can also inquire about Palm Beach island, Lake Worth or Jupiter: share the full address and dates so we can assess delivery and crew availability from Miramar. We quote transportation for each destination; our base is in Miramar and we do not have a local office in the county.
Tell us about your project.
Send the event details →Practical questions before you book
Does the equipment rental include delivery and pickup?
We can include delivery and pickup; the proposal identifies whether they are covered. Share the address, room, access times and return schedule if known. We review equipment volume, distance, vehicle access and loading conditions. Parking, tolls, waiting time, long carries or extra trips may affect the quote. Loading instructions help price the actual route and number of trips; flag anything still unconfirmed.
Do we need a site visit before confirming the AV setup?
Some projects can start from current plans and photographs. Restricted access, unusual screen shapes, outdoor structures or permanent installations may require a site visit and further technical review. Send what you have first; we will identify what cannot be confirmed remotely. The visit's timing, purpose and any charge should be agreed in advance.
Two decisions to settle before booking
What must we order directly from Palm Beach County Convention Center?
The center lists electricity, internet and phone services, aerial rigging, water and compressed air as exclusive services ordered through the facility. Send the room or booth plan and technical requirements so those orders can be coordinated with the AV package. An equipment quote from GLMedia does not replace the center’s order or its approval. Confirm current event requirements before booking.
How do we prepare audio and lighting for simultaneous breakout sessions?
Provide a schedule for each room, not just a daily start and finish. List speakers, videos, remote contributions and lighting positions, including room resets. We can identify which systems stay installed and which resources might be shared between non-overlapping sessions. Live microphone mixing, recording and cue changes may require dedicated operators; the staffing plan should name those responsibilities room by room.